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Officials at an agency serving two of the Bay Area’s nine counties are seeking help from IT companies to better inform how they deliver water to hundreds of thousands of residents.
In a request for proposals (RFP) issued April 13, the Sonoma County Water Agency (Sonoma Water) is seeking a new computerized maintenance management system (CMMS) and “related services.” According to the RFP, the county wants to hear from companies “interested in providing configuration, deployment and data migration, and business process integration services” for its CMMS replacement project. However, he cautions: “This is not a tendering process. Among the takeaways:
- Sonoma Water provides drinking water to more than 600,000 residents of Sonoma and northern Marin counties. The agency is also responsible for maintaining more than 75 miles of waterways across Sonoma County and operates numerous facilities to minimize any risk of flooding. The agency also manages eight sanitation districts and areas. Sonoma Water is looking for a CMMS that meets its “functional needs, offers mobile capabilities” and can be implemented “with training and documentation provided”. CMMS long-term goals include capturing “asset data attributes” for agency assets above and below ground. A new CMMS should support the management of these assets to keep them at the lowest life cycle cost with expected service levels. This system will replace the existing CMMS, which uses IBM’s Maximo, and is expected to have 30-40 users in total.
- Sonoma Water’s project overview is that it has “multiple systems to manage and maintain asset information”, and this project will involve the implementation of “asset management practices to integrate available information to ‘to improve the decision-making process for the management of these assets’.
“Sonoma Water’s vision is to improve its process to achieve reliability-centric maintenance, interconnect enterprise systems, and improve enterprise-wide asset management,” the agency said. in a tender announcement. “Sonoma Water is researching strategies to reduce the labor required for asset maintenance, record keeping, asset history information retrieval, benchmarking, communication key performance indicators, more comprehensive tax decision-making, ensuring regulatory compliance, justifying public rate increases, and other relevant corporate asset management functions.
- The agency is looking for an “integrated commercial ready-to-use (COTS) packaged CMMS solution” requiring minimal modifications. This strategy, per the RFP, aims to minimize total cost of ownership, optimize system utilization, increase response times, and reduce errors, manual labor, and sheet usage. computing and autonomous systems. Sonoma Water also hopes to “accelerate system implementation” and provide the most effective and efficient route to ongoing maintenance and support. The integrated modules or functional areas chosen for the project include Asset Inventory and Records Tracking; terrain capacity/mobility; inventory management; reports and dashboards; and GIS.
- The agency’s business objectives in this implementation include public safety, health, security, and economic well-being of customers and stakeholders; make information widely and easily accessible; automate repairs and maintenance; increase productivity while reducing errors; and implement a system that adheres to technology and architecture plans while integrating information from other systems. Here, Sonoma Water also wants to be able to manage, track and report the performance of linear/distributed assets and facilities/equipment.
- Responses should detail similar work already done, with at least three references; statements of qualifications and lists of personnel; a list of all subcontractors; a cost breakdown including hourly staff rates; a description of the project approach—no commercial documentation; and a staffing plan with estimated hours. Regarding functionality, respondents should describe how their system identifies assets, which operating systems can access the system via mobile, what information is available via offline modes; flexibility and historical readings in performance monitoring; how labor and expenses are associated with work orders; and a full description of query reports.
- The precise start date, duration and value of a contract are not indicated. Responses to the RFP must be received by 2 p.m. on May 11.